Your numbering system should be such that no two invoices, even for different clients, have the same number. Since this is for organizational purposes, it is up to you to choose your preferred numbering system, but make it logical and keep it consistent so that no one gets confused. Unless you want yourself and your clients to end up wading through stacks of indistinguishable invoices, it’s imperative to include an invoice number at the top of each separate invoice. If either of you needs to contact the other regarding payment or any other important matter, you’ll have everything you need to do so. If the company is big enough, the client will send you a PO number so that THEIR accounts department can keep track of things.īesides being a standard professional measure, having both parties’ contact information in your invoice creates a useful reference point for both of you. 📁 Your contact’s name or the purchase order number (the PO number). Not only will it make your invoice look more professional, it also provides an easy way to let your client know who it’s coming from.īoth you and your client’s contact information should appear on the invoice.

If you have a logo, include this as well. Near your company name, you should also write the word invoice so that your client knows exactly what they’re looking at when they open the document. Put the name of your company or the professional name under which you operate at the top of the page, large and clear.

More likely than not, yours will not be the only invoice that your client receives in the course of business - and even if it is, you want to be absolutely clear from whom this invoice is coming. Whether you choose to send paper or digital invoices, make sure that your client knows how they will receive theirs.

💡 These days, many freelancers prefer to send invoices electronically via email or another platform.

Here’s what to put on a freelance invoice to make sure it gets the job done. If you’re looking for a more detailed explanation of what you’ll find in that template - or wish to create your own invoice from scratch - we’ve got you covered. Creating your own freelance invoice: what to include

How to find a invoice template in word